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As a solution, this study developed the Purchase Document Management System (PDMS), a cloud-based digital tool that integrated real-time document tracking, digital compliance validation (three-way matching), access control governance (Role Matrix), and a performance monitoring dashboard, accompanied by an operational manual book. The feasibility assessment indicated that the proposed system was conceptually appropriate and operationally feasible for improving document control, enhancing workflow transparency, and supporting more effective management control within the Procure-to-Pay cycle, effectively mitigating document return risks and improving process efficiency through automated control. 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